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Planning a wedding is a journey filled with dreams, detailed checklists, and emotions. You’ve envisioned your wedding day for years, and now that it’s on the horizon, you want it to be nothing short of perfect. That is where your wedding planner steps in! Our years of experience in this industry have equipped us to make your dreams a reality and execute every last detail flawlessly. So, what exactly do we do for you? Let’s explore!

8 Wedding Planner Responsibilities

Around-the-Clock Communication

As your wedding planner, we’ll be available to you at all times to answer your questions and calm your concerns. That is not the case with most other wedding vendors, who typically have 9-5 “office hours” when you can contact them. However, those hours aren’t very convenient for those working a busy 9-5 themselves! And they’re even less suitable for couples planning a destination wedding (e.g., American clients getting married in Switzerland).

With a wedding planner like Weddings by Loukia, you don’t have to worry about waking up at 4:00 a.m. to ask a simple question about your wedding day. We’re happy to make ourselves available whenever it works for you to ensure you’re well informed about the progression of the planning process.

What does a wedding planner do

Understanding and Executing Your Vision

From day one, we’ll seek to understand your vision for your wedding day. We’ll draft vision boards and create mock designs until we’re both on the same page about how you want your wedding to look. Then, we’ll work on executing it with our signature touch for design. Our goal is for you to walk into your wedding venue and see the vision in your head come to life!

Venue Visits and Selection

Visiting wedding venues can be overwhelming, but with a wedding planner, it doesn’t have to be! We’ll join you on venue tours to advocate for you and ensure you ask the right questions. Then, we’ll help you select your perfect venue from among your choices.

Weddings by Loukia - Geneva, Switzerland Wedding and Event Planner

Vendor Management

You won’t be on your own selecting your vendor team if you hire a wedding planner. Not only will we help you make your choices, but you’ll enjoy the advantage of choosing from our extensive network of trusted professionals. From photographers and florists to caterers and musicians, we have connections in every corner of the industry with the talent to make your special day extraordinary! You’ll have confidence that you’ve secured the best services for your budget.

Budget Management

One of the most critical aspects of wedding planning is budget management. We’ll help you identify your priorities when we create your budget and focus on them as we progress through the planning process. You’ll have peace of mind knowing where your money is going.

Wedding planner responsibilities

Timeline and Logistics

As your wedding planner, we’ll meticulously map out the timeline for your big day. We’ll ensure every detail, from when you arrive on-site to your grand exit, is executed smoothly. We’ll also handle all the behind-the-scenes logistics that go into creating an unforgettable wedding day. These include transportation, setting up, and tearing down so you and your loved ones can focus on enjoying yourselves.

Creative Design

Weddings by Loukia doesn’t just offer wedding planning services but event design as well. We’ll bring your vision to life through creative design concepts learned over years in the industry. We’ll curate stunning décor, floral arrangements, and aesthetics that will leave a lasting impression on your guests. Every element, from table settings to lighting, will be carefully considered to create a visually captivating atmosphere.

Weddings by Loukia - Geneva, Switzerland Wedding and Event Planner

Day-Of Coordination

Finally, we’ll coordinate every aspect of your special day from start to finish. Our motto is first on-site, last to leave! We’ll be there to handle anything, including unforeseen issues, from wardrobe malfunctions to unruly relatives.

Why You Need a Wedding Planner

In short, hiring a wedding planner gets you a trusted friend and creative visionary to have by your side throughout every step of your wedding journey. Our expertise, attention to detail, and commitment to your vision will ensure that your special day is extraordinary. So, as you embark on this exciting adventure, consider enlisting a professional’s support to turn your wedding dreams into cherished memories!

Curious to see more behind-the-scenes content? Visit our Instagram page to watch our Story highlights and reels taking you backstage at Weddings by Loukia weddings.


Greg Reego

Céline Chan